It’s not a hack at all, actually, but it’s my most useful tool: Google calendar.
Our online family calendar is the alpha and the omega of all our planning. It’s the first thing I look at in the morning and the last thing at night. It’s the first thing I consult when making plans, and it’s the most-used app on my phone. I’d be totally lost without it.
I used to love my Filofax and my Sandra Boynton Family Calendar. I loved the ritual of writing in all of the lessons at the beginning of each term, and seeing the months spread out before me. I will not lie: the stickers in the Sandra Boynton calendar were a definite highlight. The Kate Spade refills for the Filofax made my heart go pitter-pat, and I loved handwriting all of the birthdays of friends and family each January, when I replaced my Filofax pages. The way the pages would gradually warp and soften as the year progressed was so satisfying. All of that tactile and visual joy.
BUT, once the boys started hockey, not only did it become a challenge to actually fit all of the information in the little boxes, it became impossible to stay on top of it all, to effectively communicate it all, to make sure that something did not get missed.
So, while it gives me a lot less tactile and visual pleasure, my google calendar gives me enormous peace of mind and security.
The Almighty Schedule is its own entity, and we all feed it information constantly. Between three boys, we have five hockey teams (two play House League and Select). We subscribe to all five teams’ online calendars so that the information gets uploaded automatically. Games, practices, meetings and tournaments all appear (in different colours for each team, no less, and with links to the maps to the arenas–double plus bonus). Eldest’s school events and school sports teams also each have on-line calendars to which I subscribe, so those also appear automatically. Lessons, after-school activities, swimming, playdates, doctors and dentists–they all go on as soon as I book them. All of the Things are collected on that calendar, and if they aren’t on the calendar, they don’t get done.
Those of us with computers subscribe to the main family calendar, so everyone has access to all of the information all of the time. This, by far, is the biggest advantage of an on-line, shared calendar. I do not have to be the person responsible for reminding everyone else where to be and when.
It’s not very pretty, and it does not come with 500 nifty stickers or Sandra Boynton’s wonderful humour, but it gets the job done better than my beloved pen and paper.